After the Visit
Following an assessment visit to an institution, the CCAC produces an assessment report which generally includes recommendations that must be satisfactorily answered in order for the institution to be certified. The assessment report contains general remarks on the quality of the animal care and use program and details any concerns, as evaluated by the CCAC assessment panel through the following:
- reviews of the completed CCAC Animal Care and Use Program Review Form and other relevant documents
- meetings with members of the animal care committee (ACC), members of the administration and other personnel involved in the animal care and use program
- a site visit of the animal facilities
Formal recommendations are presented based on CCAC policy statements and guidelines and other CCAC-recognized standards (see the CCAC policy statement on: recommendations made in CCAC assessment reports ).
Excellent conditions, practices or personnel are recognized in formal commendations.
The assessment report is reviewed by the assessment panel and Assessment and Certification Committee prior to being forwarded to the senior administrator responsible for the institution's animal care and use program, usually within 10 weeks of the assessment visit (15 weeks for the largest institutions).
Institutional Response to CCAC Recommendations
The institutional actions taken in response to CCAC recommendations must be detailed in an implementation report to the CCAC within the time limits specified in the assessment report. Institutions are typically given three months to respond to a serious recommendation and six months to respond to a regular recommendation. Major recommendations require a prompt response from the institution, but the allowable time limits can vary.
The senior administrator responsible for the institution's animal care and use program must submit to the CCAC an implementation report or reports, thoroughly and clearly addressing the CCAC recommendations by the dates specified in the assessment report.
The implementation report(s) are reviewed by the assessment panel(s) that participated in the assessment and by the Assessment and Certification Committee. Where the institutional response is based on new, revised or draft documents, these are to be included with the implementation report.
If the recommendations are not addressed completely, the CCAC will request that the institution provide additional or updated information and a special visit may be conducted if necessary. Unsatisfactory institutional responses or the absence of a response can lead to a probationary certification, and eventually to certificate removal (see the CCAC policy statement on: the certification of animal care and use programs).
CCAC certification of an institution's animal care and use program is based on the institutional response to CCAC recommendations. Details of the certification process can be found in the CCAC policy statement on: the certification of animal care and use programs.
Please make note of the following points when preparing your implementation report, to facilitate the process and help us provide you with your CCAC certificate.
- Implementation reports should be reviewed and sent by the senior administrator responsible for the entire animal care and use program, following consultation with the ACC, the animal care services and any other interested parties. This is to ensure that the report reflects the position of the institution as a whole, and to demonstrate the institution's commitment to its animal care and use program
- The CCAC cannot accept an implementation report without evidence that all recommendations have either been fully implemented or that a sound process with timelines has been put in place to appropriately address them
- If you will be gradually implementing a CCAC recommendation (e.g. renovating a facility, building a new facility, writing/reviewing standard operating procedures (SOPs)), please provide a time line with dates for the various stages of the process and include supporting documentation when available
- In order to assist panel and Assessment and Certification Committee members in reviewing your implementation report, the recommendation to which you refer should be quoted preceding your response
- Be as specific as possible in your responses, and provide clear answers to each part of each recommendation
- To allow us to process your report more promptly, please send an electronic version and a hard copy of your implementation report to:
- Where a CCAC recommendation requires that a document (e.g. terms of reference of the ACC, animal use protocol form, specific SOP, crisis management program, occupational health and safety program) be written or revised, please include a copy of the new or revised document
- Implementation reports must be received by the CCAC by the date(s) specified in the assessment report. Responses to serious recommendations are due three months after reception of the assessment report by the institution, and six months after reception of the report for regular recommendations
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If you are having any difficulties in understanding or answering the recommendations, or in meeting the specified deadlines, please contact us at .